From the Window menu, select the main document.

To add the new field to your main document,.

To add data to the new field for each record, refer to Editing the Data Source above To save the change, from the File menu, select Save In the header row of the new column, type the new field name With the insertion point, select the last column (or any other column where you would like another column added)įrom the Table menu, select Insert » Columns to the Left or Columns to the Right In the Data Form dialog box, click VIEW SOURCE You can add field names or delete field names even after you have merged the data and main documents. In the Record section of the Data Form dialog box, click the buttons to display the record you want to delete If you previously had four records, the number shown in Record should change to five. In the Data Merge Manager, in the Data Source section, click EDIT DATA SOURCE If you want to create a new data document, refer to Creating a New Data Source above. For the changes to take effect, however, you will have to re-merge the documents. You can add, edit, or delete records even after you have merged the data and main documents. When finished typing the Data Source, click OK Type the information for each record of the Data Source Using the Where pull-down list, select the save location In the Save As text box, type a name for the data source When you have all of the desired fields for your data source, click OK

To change the location of a field within the list.

NOTE: The name must contain letters and numbers only, no other characters.

In the Field name text box, type a name for the new field.

In the Field names in header row scroll box, select the field.

The Create Data Source dialog box appears. In the Data Merge Manager, in the Data Source section, click GET DATA » select New Data Source.

If the Data Merge Manager is not displayed, from the Tools menu, select Data Merge Manager While creating your data source, you can add or remove fields to suit your needs.

Before creating the data source, take a moment to plan out the information you want to include. Creating a New Data SourceĪfter selecting the main document type, creating a new data source is the second step when using the Data Merge Manager. This document covers the following topics:įor more information on the data source, refer to The Data Merge Manager: An Overview. Mail Merge allows you to specify which individual entries you want to include, as well as add and delete data document entries and fields.

You may also wish to alter the entries in your data source without having to open it, change the appropriate entries, and then save the changes. You can either create a new data source or use a pre-existing source.

If you are creating a mailing list, for example, names and addresses will be included in your data source. This contains the information that will vary with each record, such as names or identification numbers. This article is based on legacy software.įor a successful Mail Merge, you will need to establish a recipient list, also referred to as the data source. (Archives) Microsoft Word 2003: Mail Merge: Working with the Data Source

Data merge word